Staff
Rutan
Staff
If you are looking learn more about Rutan & Tuckers additional staff openings, please email hackermann@rutan.com.
Accounting Operations and Project Manager sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. The ideal candidate for this position will have a minimum of 10-20 years of recent related experience in a law firm setting.
This role is responsible for ensuring that accounting operations are efficient, well-controlled, and supported by strong financial systems, while leading finance-related projects from design through implementation.
The ideal candidate has strong technical accounting knowledge, excels in financial systems and process design, and is comfortable managing complex workflows and cross-functional initiatives without direct people management. This is a hands-on role focused on process ownership, systems optimization, and execution. This position is a full-time exempt position, and requires in-office presence of four days in office.
Key Responsibilities
Accounting Operations & Process Ownership
- Own and continuously improve core accounting processes, including general ledger, month-end close, reconciliations, billing-related workflows, and financial reporting
- Ensure accounting processes align with GAAP and law firm–specific requirements, including accuracy, timeliness, and audit readiness
- Design, document, and maintain standardized accounting procedures and controls
- Identify inefficiencies, control gaps, and process risks, and implement practical solutions
Financial Systems Expertise
- Lead system implementations, enhancements, upgrades, and integrations
- Translate accounting, billing, and operational requirements into system configurations
- Ensure financial systems support firm reporting, compliance, and operational needs
- Expert knowledge with Aderant, Prebill Viewer, and Chrome River
- Maintain system documentation, controls, and data integrity
Project Management
- Lead accounting and finance-related projects, including system implementations, process redesigns, and compliance initiatives
- Develop project plans, timelines, milestones, and risk mitigation strategies
- Coordinate with Accounting, Finance, IT, and external vendors to ensure successful execution
- Track progress and communicate status to leadership
Controls, Compliance & Audit Support
- Strengthen internal controls through well-designed processes and system-based solutions
- Support internal and external audits by ensuring documentation, controls, and data are accurate and accessible
- Assist with policy development and compliance initiatives as needed
Qualifications Required
- Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
- Strong accounting foundation with hands-on experience in accounting operations
- Demonstrated expertise in financial and accounting systems
- Experience managing accounting or finance-related projects
- Strong understanding of how accounting requirements translate into systems and workflows
- High attention to detail with strong analytical and problem-solving skills
- Strong technology knowledge and adaptability
- Proficiency in SQL is highly desirable
Work Environment:
This position is located in our Irvine, California office. This is a hybrid position and requires four days in the office, Monday through Friday. Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.
We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.
Accounting Operations and Project Manager Salary Range:
Annual Salary Range: $110,000 to $140,000 depending on experience.
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager. Subject line for submission should read: Rutan & Tucker, Accounting Operations and Project Manager
Rutan & Tucker, LLP is an equal opportunity employer.
Rutan & Tucker, LLP, one of California’s largest full-service law firms, is seeking an experienced Corporate Secretary to join our team. Qualified candidates will have a minimum of five years of recent experience, preferably in corporate law within a law firm environment. This is a non-exempt position supporting four attorneys and requires a highly organized, detail-oriented professional with the ability to manage multiple priorities in a fast-paced setting.
Required Knowledge and Skills:
- Minimum 5 years’ experience as a legal secretary, preferably in corporate law within a law firm setting
- Experience supporting multiple partners and attorneys at a time
- Proficiency in Microsoft Office, Adobe Acrobat, and legal document management systems (e.g., iManage)
- Strong organizational, multitasking, and communication (verbal and written) skills
Preferred Skills and Experience:
- Understanding of client intake and conflicts
- Familiarity with document and practice management tools, including Emburse (formerly Chrome River), Draftable, and DocuSign
- Ability to quickly learn and adapt to new legal and administrative software systems
Duties and Responsibilities:
- Prepare and draft engagement letters, conflict waivers, and client intake documentation with a high degree of accuracy
- Manage client billing processes, including reviewing and editing pre-bills using internal billing systems
- Process and submit expense reimbursements in compliance with firm policies and procedures
- Maintain complex calendars, coordinating meetings, deadlines, and scheduling
- Coordinate attorney registrations for conferences, seminars, and other professional events
- Communicate with prospective clients during the intake process and assist existing clients with billing-related inquiries
- Perform comprehensive document processing, including redlining, formatting, and assembling signature-ready materials
- Create, organize, and manage PDF documents, including compiling fully executed agreements and bookmarked files
- Draft professional transmittal correspondence and other administrative communications
- Prepare and assemble closing books with strong attention to detail and organization
- Process audit requests efficiently and in a timely manner
- Provide backup administrative and secretarial support to corporate attorneys and team members as needed
Soft Skills
- Proactive and confident in seeking clarification, asking thoughtful questions, and ensuring a clear understanding of tasks and expectations
- Resourceful with strong critical thinking skills and the ability to exercise sound judgment in a variety of situations
- Demonstrates exceptional attention to detail with a strong commitment to accuracy, quality, and consistent follow-through
Work Environment:
This is primarily an office-based position. The current schedule will be four days in office and one day remote work.
Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.
We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.
Corporate Secretary Salary Range:
- Annual Salary Range: $90,000 - $105,000 depending on experience
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.
Subject line for submission should read: Rutan & Tucker, Corporate Secretary Applicant
Trial Paralegal Job Description
Trial Paralegal sought by Rutan & Tucker, LLP. One of California’s largest full-service law firms. Desired applicants will have a minimum of 5 years of complex litigation experience. This is a hybrid full-time, non-exempt position. This position supports attorneys in all phases of state and federal litigation, from case inception through trial and any appeal.
The ideal candidate will demonstrate strong technical proficiency, in-depth knowledge of California Civil Procedure, California Appellate Procedure, and Federal Civil Procedure, exceptional organizational skills, and the ability to manage high-stakes matters with precision and accountability.
This role requires a detail-oriented, highly responsible professional who thrives in a fast-paced environment and can independently manage multiple deadlines while maintaining accuracy, procedural compliance, and confidentiality.
Key Responsibilities
Case Management & Pre-Trial Support
- Manage litigation matters from inception through trial and post-trial proceedings.
- Draft, prepare, cite-check and otherwise assist with pleadings, discovery requests and responses, subpoenas, and correspondence.
- Track and calculate deadlines under the California Code of Civil Procedure, California Rules of Court, Federal Rules of Civil Procedure, and local court rules.
- Maintain and monitor case calendars and ensure strict compliance with court-imposed deadlines and scheduling orders.
- Coordinate and manage written discovery, document productions, and deposition preparation.
- Prepare deposition notices and subpoenas (California and out-of-state) in compliance with procedural rules.
Trial Preparation & Support
- Prepare trial binders, exhibit lists, witness lists, jury instructions and other pre-trial documents.
- Coordinate filing and service of trial documents in state and federal courts.
- Manage trial logistics, including courtroom technology, exhibit tracking, and trial presentation systems.
- Provide in-court trial support, including exhibit management, document retrieval, and witness coordination.
- Assist with post-trial motions and related filings.
Appellate Support
- Assist in preparing and filing notices of appeal and cross-appeal.
- Manage appellate deadlines and briefing schedules in California Courts of Appeal and federal appellate courts.
- Coordinate preparation and assembly of appellate appendixes.
- Coordinate electronic filing of appellate briefs and motions in compliance with court-specific rules.
Technical & E-Discovery Support
- Utilize litigation support and e-discovery platforms (e.g., Relativity, CS Disco or similar).
- Conduct and manage document review and large-scale productions.
- Use trial presentation software (e.g., TrialDirector, OnCue, or similar).
Legal Research & Procedural Knowledge
- Demonstrate strong working knowledge of:
- California Code of Civil Procedure
- California Rules of Court (including appellate rules)
- Federal Rules of Civil Procedure
- Federal Rules of Appellate Procedure
- Local rules for California state and federal courts
- Perform procedural research and assist with compliance analysis.
Qualifications
- Minimum 5 years of complex litigation experience, including trial support; appellate experience strongly preferred.
- Demonstrated experience in California state and federal court practice, including appellate filings.
- Paralegal certificate from an ABA-approved program or equivalent experience preferred.
- Bachelor’s degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and document management systems,
- Strong technical aptitude and ability to quickly learn new litigation technologies.
Core Competencies
- Detail-Oriented: Meticulous attention to formatting, procedural requirements, citation accuracy, and deadlines.
- Highly Responsible: Takes ownership of assigned matters and proactively ensures procedural compliance.
- Deadline-Driven: Skilled at managing multiple, overlapping trial and appellate schedules.
- Technically Proficient: Comfortable working with litigation databases, e-filing systems, and presentation software.
- Analytical & Precise: Understands litigation and appellate strategy and anticipates procedural needs.
Professional & Discreet: Maintains confidentiality and exercises sound judgment.
Work Environment:
This position is located in our Irvine, California office. This a hybrid position. Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.
We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.
Trial Paralegal Salary Range:
Annual Salary Range: $100,000 – $130,000 depending on experience.
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.
Subject line for submission should read: Rutan & Tucker, Trial Paralegal Applicant