Application Support Specialist sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms.
This role will provide remote technical assistance to end users regarding various software applications.
This position is 100% remote.
Responsibilities
- Courteously and professionally respond to help requests received via telephone and e-mail
- Provide software support and troubleshoot application issues
- Assess and understand user needs to provide resolutions in a timely manner
- Participate in design, improvement, and implementation of software applications
Qualifications
- Minimum of five years of technology experience in a law firm or related setting
- In-depth knowledge of the following applications:
- Microsoft Office 365 Suite
- Adobe Acrobat DC
- iManage Work
- ALN Forms Workflow
- pdfDocs
- Document comparison applications
- Zoom & Microsoft Teams
- Extensive knowledge and support of macro packages
- Excellent verbal and written communication skills
- Strong analytical and problem-solving skills
- Experience providing professional and courteous customer service
- Work well in a collaborative environment
- Bachelor’s degree in Computer Science/Information Systems preferred
- Microsoft Office Specialist Certification (obtain within first 12 months)
We are an equal opportunity employer and are proud of the diversity of our workforce.
Work Environment:
This is remote position that may at times require visits to the Irvine, California office.
Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art
workplace design and technology, and is located in one of the greatest places in the
world to live and work – just minutes from some of Southern California’s best beach
communities and shopping and a short drive from both desert and local mountain resort
communities.
We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.
Application Support Specialist Salary Range:
Annual Salary Range: $105,000 – $112,000 depending on experience
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.
- Subject line for submission should read: Rutan & Tucker, Application Support Specialist Applicant
Rutan & Tucker, LLP is an equal opportunity employer.
Intellectual Property Docketing Specialist sought by Rutan & Tucker, LLP, one of California’s largest full‐service law firms. This position will provide complex and specialized docket support, including data entry, for domestic and foreign patent, trademark and copyright matters for the Intellectual Property Practice group firm wide. This is a non‐exempt position.
Qualifications
● The successful candidate will demonstrate a thorough understanding of U.S. and foreign patent, trademark and copyright prosecution.
● Minimum 4 years prior experience with all aspects of patent and trademark prosecution docket.
● Familiarity with USPTO, eTEAS, TARR and SAEGIS, PAIR, TESS, TSDR and TTAB systems.
● Must be highly organized and detail‐oriented with the ability to interact with personnel at all levels of the organization.
● The ability to manage time effectively under pressure is essential.
Job Description
● Receive docket communication from a variety of sources.
● Review and identify data to be entered using firm’s docket software application.
● Maintain quality control of data.
● Prepare routine and special request reports.
● Interact professionally with personnel at all levels of the organization.
Requirements
● Minimum 4 years prior intellectual property docket experience.
● Experience with FoundationIP docket software application
● Prior experience using i‐Manage FileSite and MS Excel preferred.
The successful applicant must have the ability to work independently, manage multiple projects and daily workflow in a fast‐paced environment.
Work Environment:
This will begin as an in office-based position. The opportunity for a hybrid schedule is at discretion of the section, firm, and management.
Our headquarters at The Boardwalk in Irvine, CA offers state‐of‐the‐art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping, and a short drive from both desert and local mountain resort communities.
We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.
Intellectual Property Docketing Specialist Salary Range:
• Annual Salary Range: $75,000 – $85,000 depending on experience
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manage
Subject line for submission should read: Rutan & Tucker, IP Docketing Specialist Applicant
Rutan & Tucker, LLP is an equal opportunity employer.
Accounts Receivable Coordinator sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. This position will be a part of the Accounting Department of our Irvine, California Office. This role requires working closely with attorneys and accounting personnel, with an emphasis on collection activity. Recent accounting experience in a law firm setting is required. This is a non-exempt, full-time position, and requires in-office presence.
Key Responsibilities :
- Preparation of statistical reports, customized as requested.
- Accounts receivable and account analysis.
- Identify delinquent accounts and advise attorneys.
- Respond to client and internal inquiries.
- Investigate, research and resolve discrepancies.
- Prepare Client’s Right to Fee Arbitration in accordance with firm policy.
- Prepare referral of delinquent accounts to outside collection attorney in accordance with firm policy.
- Prepare proof of claim for bankruptcies and monitor process as necessary.
- Prepare audit request responses.
- Prepare statements requiring special handling, holds, etc.
- Review trust account balances and apply transfers where appropriate.
- Review new matter memos for approval per firm guidelines.
- Attend committee meetings, take minutes and respond to inquiries.
Cash Receipts (Back up):
- Scan checks
- Post receipts to clients account in Aderant.
Qualifications:
- Organized and detail oriented.
- Minimum 5 years recent accounting experience in a law firm setting.
- Knowledge of accounting principles (A/R Process)
- Excellent communication skills, both written and oral.
- Must be able to work quickly and efficiently.
- Advanced Excel skills (Comfortable working with VLOOKUP’s and Pivot Tables).
- Proficiency in Aderant software (classic version)
- Bachelor’s degree preferred in Business or related field.
Work Environment:
This is an in office-based position.
Our brand new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.
We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.
Accounts Receivable Coordinator Salary Range:
Annual Salary Range: $72,000 – $90,000 depending on experience
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Supervisor.
- Subject line for submission should read: Rutan & Tucker, Accounts Receivable Coordinator Applicant
Rutan & Tucker, LLP is an equal opportunity employer.
