Staff

Secretary Assistant sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. The ideal candidate for this position will be highly organized and detail-oriented to provide comprehensive administrative support to our Trial department. This role will provide support directly to the departments legal secretaries and attorneys as needed. This will include being responsible for performing a variety of administrative tasks and clerical duties to ensure efficient and smooth department operations. This is a non-exempt, full-time position, and requires in-office presence of 5 days in office.

Key Responsibilities:

• Manage itineraries, and submit and reconcile expense reports. May perform basic bookkeeping tasks such as processing invoices.
• Assist with monthly client billing, including monitoring monthly attorney pre-bills after routing to appropriate timekeepers for review
• Aid in coverage when regular share legal secretaries are absent
• Answer and direct phone calls, take messages, and manage incoming and outgoing email, correspondence memos, letters, and faxes
• Organize and schedule appointments, manage calendars for multiple attorneys, and plan and coordinate internal and external meetings and events
• Write, edit, and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems, ensuring all records are accurate and confidential
• Assist legal assistants in any administrative tasks, as directed

Qualifications:

• High school diploma or equivalent
• Experience as an office assistant or similar role is preferred
• Proficiency in Microsoft Office Suite

Soft Skills:

• Adept in accepting and following instructions from various points of contact
• The ability to display an eagerness to learn
• A friendly, approachable demeanor and a strong service orientation when interacting with clients, visitors, and colleagues to foster a positive and collaborative environment.
• A proactive and flexible approach to unexpected changes and challenges, with the initiative to identify problems and implement effective solutions autonomously.

Work Environment:

This position is located in our Irvine, California office. This is an in-office based position and requires five days in the office, Monday through Friday. Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.

Secretary Assistant Salary Range:

Annual Salary Range: $55,000 – $65,000 depending on experience.

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.

• Subject line for submission should read: Rutan & Tucker, Trial Secretary Assistant Applicant

Rutan & Tucker, LLP is an equal opportunity employer.

Secretary Assistant sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. The ideal candidate for this position will be highly organized and detail-oriented to provide comprehensive administrative support to our Government and Land Use Law departments. This role will provide support directly to the departments legal secretaries and attorneys as needed. This will include being responsible for performing a variety of administrative tasks and clerical duties to ensure efficient and smooth department operations. This is a non-exempt, full-time position, and requires in-office presence of a minimum of 3 days in office to start and is subject to change at the discretion of the departments an Firm’s needs.

Key Responsibilities:

• Manage itineraries, and submit and reconcile expense reports. May perform basic bookkeeping tasks such as processing invoices.
• Assist with monthly client billing, including monitoring monthly attorney pre-bills after routing to appropriate timekeepers for review
• Aid in coverage when regular share legal secretaries are absent
• Answer and direct phone calls, take messages, and manage incoming and outgoing email, correspondence memos, letters, and faxes
• Organize and schedule appointments, manage calendars for multiple attorneys, and plan and coordinate internal and external meetings and events
• Write, edit, and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems, ensuring all records are accurate and confidential
• Assist legal assistants in any administrative tasks, as directed

Qualifications:

• High school diploma or equivalent
• Experience as an office assistant or similar role is preferred
• Proficiency in Microsoft Office Suite

Soft Skills:

• Adept in accepting and following instructions from various points of contact
• The ability to display an eagerness to learn
• A friendly, approachable demeanor and a strong service orientation when interacting with clients, visitors, and colleagues to foster a positive and collaborative environment.
• A proactive and flexible approach to unexpected changes and challenges, with the initiative to identify problems and implement effective solutions autonomously.

Work Environment:

This position is located in our Irvine, California office. This is a hybrid position and will require a minimum of three days in office to start and is subject to change. Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.

Secretary Assistant Salary Range:

Annual Salary Range: $55,000 – $65,000 depending on experience.

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.

• Subject line for submission should read: Rutan & Tucker, Government and Land Use Secretary Assistant Applicant

Rutan & Tucker, LLP is an equal opportunity employer

Litigation and Trial secretary sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. Desired applicants should have a minimum of 8 years of recent Federal and California litigation experience, in a law firm setting. This position will provide administrative support for five attorneys. This is a full time, non- exempt position and does require a schedule of five days in the office. The share will consist of a total of five attorneys and will include both partners and associates. 

Qualifications and Key Responsibilities:

Qualified applicants will be computer intuitive demonstrating excellent technical skills utilizing advanced Microsoft Office features including Excel and document management software applications, iManage preferred. The ideal candidate will be motivated and detail oriented with a strong work ethic, excellent interpersonal skills and the ability to work effectively in a high pressure environment. Successful candidates should also have experience with trial preparation.

Successful applicants must have strong experience with document preparation and e-filing in state, federal and appellate courts; will exercise excellent judgment and decision making skills, strong administrative skills (i.e. calendar management, travel arrangements, client billing) and the ability to independently manage multiple projects and daily workflow in a fast paced environment. 

Work Environment:

This is an office-based position and attendance of five days in the office.

We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.

Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

Litigation and Trial Secretary Salary Range:

Annual Salary Range: $95,000 – $105,000 depending on experience.

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.

• Subject line for submission should read: Rutan & Tucker, Trial Secretary Applicant

Rutan & Tucker, LLP is an equal opportunity employer.

Administrative Assistant sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. The ideal candidate for this position will be highly organized and detail-oriented to provide comprehensive administrative support to our corporate law department. This role will provide support directly to the department’s legal secretaries and attorneys as needed. This will include being responsible for performing a variety of administrative tasks and clerical duties to ensure efficient and smooth department operations. This is a non-exempt, full-time position, and requires in-office presence (4 days in office, subject to change).

Key Responsibilities:

• Book travel arrangements, manage itineraries, and submit and reconcile expense reports. May perform basic bookkeeping tasks such as processing invoices.
• Handle monthly and periodic client billing. Assist with answering client billing inquiries and interface with accounting department.
• Monitor monthly attorney pre-bills after routing to appropriate timekeepers for review.
• Aid in coverage when the department’s legal secretaries are absent.
• Answer and direct phone calls, take messages, and manage incoming and outgoing email, correspondence memos, letters, and faxes.
• Organize and schedule appointments, manage calendars for multiple attorneys, and plan and coordinate internal and external meetings and events.
• Write, edit, and proofread documents, reports, and presentations. Maintain organized digital and physical filing systems, ensuring all records are accurate and confidential.

Qualifications:

• High school diploma or equivalent.
• Experience as an office assistant or similar role is preferred.
• Proficiency in Microsoft Office Suite.
• Preference for some exposure to accounting software and mathematical proficiency.

Soft Skills:

• Adept in accepting and following instructions from various points of contact.
• The ability to display an eagerness to learn.
• A friendly, approachable demeanor and a strong service orientation when interacting with clients, visitors, and colleagues to foster a positive and collaborative environment.
• A proactive and flexible approach to unexpected changes and challenges, with the initiative to identify problems and implement effective solutions autonomously.

Work Environment:

This position is located in our Irvine, California office. It is primarily an office-based position and requires a minimum of 4 days in the office and is subject to change. Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.

Secretary Assistant Salary Range:

Annual Salary Range: $55,000 – $65,000 depending on experience.

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.

• Subject line for submission should read: Rutan & Tucker, Corporate Secretary Assistant Applicant

Rutan & Tucker, LLP is an equal opportunity employer.

Network Engineer sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. Desired applicants should have at least five years of recent network support experience, preferably in a law firm setting. This is a full time non-exempt position.  

Required Knowledge and Skills:

This position will require a strong base of knowledge and experience working with core network technologies including routing, switching, VPN, remote access and network security. The position will work with a team supporting Windows 11, MS365 Apps, Exchange, SharePoint, and Teams. Additionally, this role will require expertise and experience working with latest versions of Windows Server including the following components:

• Active Directory, DNS, DHCP, Group Policy and Print Server Management
• Microsoft Internet Information Services (IIS)
• Microsoft SQL Server
• Remote Desktop Services and Gateway

• Experience working with Vmware virtual server environments including ESXi server and vSphere.
• Knowledge and experience working with IP networking including configuring and maintaining VPN links to remote offices.
• IP subnet and VLAN management.
• Experience using documentation to assemble automated application deployments for workstations or implement/maintain server applications.
• Experience working with vendor support teams to optimize, troubleshoot, and resolve issues.
• Good communication and documentation skills.
• A team player willing to not only learn but also assist colleagues where knowledge sharing is requested or would be necessary or beneficial.

Essential Duties and Responsibilities:

• Respond to support requests via phone and email.
  • Support topics include Windows, Microsoft Office with third-party add-ins/macros, various desktop applications, network, and hardware issues.
  • Support calls may occur outside of normal work/business hours.
  • Maintenance work will require occasional time outside of normal work/business hours.
• Troubleshoot and repair various hardware and software-related issues involving user workstations running Windows 11.
• Assist with Windows server-related design, troubleshooting, and maintenance.
• Assist with network-related design, troubleshooting, and maintenance.
• Assist with the evaluation, testing and implementation of software/solutions

Optional desired experience:

• Azure-based virtual environments running Citrix VDI infrastructure.
• Cisco Meraki networking equipment.
• Cisco Catalyst switches.
• Managed network security providers such as CrowdStrike, SecureWorks, and FireEye.
• SAN appliances such as NetApp, and Cohesity.
• Cisco Unified Communications servers.
• Cisco Voice gateways.
• Duo MFA
• Video conferencing (e.g., Teams, Zoom, WebEx)
• Mimecast email security gateway.
• Mobile device inventory and management systems.
• Patch management products such as WSUS.
• Managing/Supporting the following software:
  • iManage Work 10
  • IntApp
  • Aderant
  • ChromeRiver
  • PRTG network monitoring

We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.

Work Environment:

This position is located in our Irvine, California office.  Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

Network Engineer Salary Range:

• Annual Salary Range: $100,000 – $125,000 depending on experience

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.

Subject line for submission should read: Rutan & Tucker, Network Engineer Applicant

Rutan & Tucker, LLP is an equal opportunity employer.

Two Billing Specialist positions sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. The ideal candidate for this position will have a minimum of 7-10 years of recent billing experience in a law firm setting. The role will help provide billing support to the firm and will be a part of the accounting department. This is a non-exempt, full-time position, and requires in-office presence of 4 days in office.

Key Responsibilities :

Billing specialists will manage and execute billing processes for insurance companies within a law firm environment. A key part of the role involves accurately processing e-bills and manipulate multiple LEDES files. This position requires extensive work with Aderant, Excel, and Pre-Bill Viewer (or similar software) to prepare, review, and submit invoices. Collaboration with attorneys and internal teams is essential to maintain billing accuracy and compliance. Additionally, will be responsible for monitoring and following up on outstanding insurance claims and payments to support timely revenue collection.

Qualifications:

• Proficiency in Aderant billing software
• Experience with e-billing and insurance billing in a law firm setting
• Manipulate multiple LEDES files
• Strong skills in Microsoft Excel
• Familiarity with Pre-Bill Viewer or comparable billing review tools
• Ability to interpret and apply billing policies related to insurance vs. client responsibility

Desired Skills and Experience: 

• Experience with other legal billing platforms
• Strong communication and organizational skills
• Prior experience working with cross-functional teams in finance or legal operation

Work Environment:

This position is located in our Irvine, California office. This is a hybrid position and requires four days in the office, Monday through Friday. Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

We are an equal opportunity employer and are proud of our commitment to inclusion in our workplace.

Billing Specialist Salary Range:

Annual Salary Range: $75,000 – $95,000 depending on experience.

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.

• Subject line for submission should read: Rutan & Tucker, Billing Specialist Applicant

Rutan & Tucker, LLP is an equal opportunity employer.