Litigation Support Specialist

Litigation Support Specialist sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. This position will be responsible for providing comprehensive support throughout the litigation process, including case management, document preparation, and electronic discovery. Qualified applicants must have strong technical skills, attention to detail, and the ability to manage multiple tasks effectively.

Responsibilities:

  • Document Management: Organize, review, and manage litigation documents, including pleadings, discovery requests, and correspondence.
  • E-Discovery Support: Assist in the collection, processing, and review of electronically stored information (ESI) using industry-standard tools and software.
  • Database Management: Maintain and update litigation databases, ensuring accuracy and security of case information.
  • Research Assistance: Conduct legal research and summarize findings to assist attorneys in case strategy and development.
  • Training: Trains end users on database use and document management.
  • Reporting: Prepare status reports and case summaries for attorneys, highlighting key developments and deadlines
  • Trial Preparation: May provide assistance and support to attorneys in trial preparation. This includes creating exhibit lists, and preparing trial binders.

Qualifications:

  • Bachelor’s degree in a relevant field is required (e.g., Legal Studies, Business, Information Technology)
  • Minimum of 3 years of experience in litigation support, eDiscovery, or related roles.
  • Proficient in legal software (e.g., CSDisco) and Outlook.
  • Strong understanding of litigation processes and e-discovery principles.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • Ability to work independently and as part of a team in a fast-paced environment.

Preferred Qualifications:

  • Paralegal certification or similar credentials.
  • Experience with trial technology and courtroom presentations.
  • Familiarity with various legal areas (e.g., intellectual property, corporate law, employment law).

Work Environment:

This is an office-based position. At times there will be a requirement for extended hours during trial periods and travel for court appearances or client meetings.

Our brand new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

We are an equal opportunity employer and are proud of the diversity of our workforce.

Litigation Support Specialist Salary Range:

Annual Salary Range: $70,000 – $95,000 depending on experience

Application Process:

Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Supervisor.

  • Subject line for submission should read: Rutan & Tucker, Litigation Support Specialist Applicant

Rutan & Tucker, LLP is an equal opportunity employer.

Floater Legal Secretary

Floater Legal Secretary sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. Desired applicants should have a minimum of 4 years of recent Federal and California litigation experience, in a law firm setting. Candidates who  also have experience with transactional law practices (Corporate and/or Real Estate) preferred. This position will provide administrative support for various attorneys throughout the firm. Floater secretaries are given assignment from the business office to provide support to the shared attorney group while a regularly scheduled secretary is absent. This is a full-time position and does require five days in the office, this schedule is subject to change.

Qualified applicants will be computer intuitive demonstrating excellent technical skills utilizing:

  • Microsoft Office features including Excel document management software applications (iManage preferred)
  • DocuSign
  • Adobe/PDF (ability to: insert and replace pages, insert electronic signature(s), using bookmarks, combine multiple PDF files into one PDF, extract pages)
  • Prebill Viewer (billing routing/editing software)
  • ChromeRiver (expense management software)
  • Schedule meetings in Zoom and Microsoft Teams
  • Intapp (timekeeping software)

Applicants will have experience with:

  • Preparation of engagement letters
  • E-filing in state, federal and appellate courts
  • Client billing
  • First Legal (attorney services and litigation support)
  • Preparing new matter memos
  • Conflict check processing
  • Redlining
  • PSShip
  • Scheduling conference rooms

The ideal candidate will be motivated and detail oriented with a strong work ethic, excellent interpersonal skills and the ability to work effectively in a high pressure environment.

We are an equal opportunity employer and are proud of the diversity of our workforce.

Our new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

Floater Legal Secretary Salary Range:

  • Annual Salary Range: $80,000 – $90,000 depending on experience

If you have the necessary qualifications, please contact Hannah Ackermann (hackermann@rutan.com), Human Resources Supervisor.

Rutan & Tucker, LLP is an equal opportunity employer.