Staff Accountant

Staff Accountant sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. Desired applicants should have a minimum of 2 to 5 years of recent accounting experience, in a law firm setting. This position will also require accounts payable responsibilities.  

Qualified applicants will be computer intuitive demonstrating excellent technical skills utilizing advanced Microsoft Office features including Excel. Experience with software applications such as Aderant and ChromeRiver is preferred. The ideal candidate will be motivated and detail oriented with a strong work ethic, excellent interpersonal skills and the ability to work effectively in a high pressure environment.

Successful applicant will be responsible for the following duties:

Staff Accountant duties will include:

  • Monthly GL review
  • Quarterly and Year End account reconciliations
  • Assistance with monthly bank account reconciliation
  • Assist Sr. Accounting Staff with various analytical projects

Accounts Payable duties will include:

  • Full cycle processing of weekly expense reimbursements and invoices through ChromeRiver and Aderant
  • Processing payment to freight vendors through PS Ship
  • Processing Trust disbursement requests
  • Processing manual checks
  • Maintaining vendor W9 detail and processing year end 1099’s

We are an equal opportunity employer and are proud of the diversity of our workforce.

Our brand-new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

If you have the necessary qualifications, please contact Hannah Ackermann (hackermann@rutan.com), Human Resources Supervisor.

Rutan & Tucker, LLP is an equal opportunity employer.

Billing Specialist

Billing Specialist sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. Desired applicants should have a minimum of 5 years of recent billing experience, in a law firm setting.

Qualified applicants will be computer intuitive demonstrating excellent technical skills. These skills include but are not limited to experience with electronic billing and MS Excel. The ideal candidate will be motivated and detail oriented with a strong work ethic, excellent interpersonal skills and the ability to work effectively in a high pressure environment.

This role will be responsible for the following duties :                                                   

  • Full cycle billing processing through Aderant and Prebill Manager.
  • Daily electronic billing using various platforms including Serengeti and Tymetrix.
  • Insurance billing knowledge a plus but not required.

We are an equal opportunity employer and are proud of the diversity of our workforce.

Our brand-new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

If you have the necessary qualifications, please contact Hannah Ackermann (hackermann@rutan.com), Human Resources Supervisor.

Rutan & Tucker, LLP is an equal opportunity employer.

Network Engineer

Network Engineer sought by Rutan & Tucker, LLP, one of California’s largest fullservice
law firms. Desired applicants should have at least five years of recent network
support experience, preferably in a law firm setting.

Required Knowledge and Skills:

This position will require a strong base of knowledge and experience working with
Windows 10/11 and Microsoft Office365. Specifically MS365 Apps, Exchange,
SharePoint, and Teams. Additionally, this role will require expertise and experience
working with latest versions of Windows Server including the following components:

  • Active Directory, DNS, DHCP, Group Policy and Print Server Management
  • Microsoft Internet Information Services (IIS)
  • Microsoft SQL Server
  • Remote Desktop Services and Gateway
  • Experience working with Vmware virtual server environments including ESXi
    server and vSphere.
  • Knowledge and experience working with IP networking including configuring and
    maintaining VPN links to remote offices.
  • Experience using documentation to assemble automated application
    deployments for workstations or implement/maintain server applications.
  • Experience working with vendor support teams to optimize, troubleshoot, and
    resolve issues.
  • Good communication and documentation skills.
  • A team player willing to not only learn but also assist colleagues where
    knowledge sharing is requested or would be necessary or beneficial.

Essential Duties and Responsibilities:

  • Respond to support requests via phone and email.
    • Support topics include Windows, Microsoft Office with third-party addins/
      macros, various desktop applications, network, and hardware issues.
    • Support calls may occur outside of normal work/business hours.
    • Maintenance work will require occasional time outside of normal
      work/business hours.
  • Troubleshoot and repair various hardware and software-related issues involving
    user workstations running Windows 10/11.
  • Assist with Windows server-related design, troubleshooting, and maintenance.
  • Assist with network-related design, troubleshooting, and maintenance.
  • Assist with the evaluation, testing and implementation of software/solutions

Optional desired experience:

  • Azure-based virtual environments running Citrix VDI infrastructure.
  • Cisco Meraki networking equipment.
  • Managed network security providers such as CrowdStrike, SecureWorks, and
    FireEye.
  • SAN appliances such as NetApp, and Cohesity.
  • Cisco Unified Communications servers.
  • Duo 2FA
  • Video conferencing (e.g., Teams, Zoom, WebEx)
  • Riverbed WAN optimization appliances.
  • Mimecast email security gateway.
  • Mobile device inventory and management systems.
  • Patch management products such as WSUS.
  • Managing/Supporting the following software:
  • iManage Work 10
  • IntApp
  • Aderant
  • ChromeRiver
  • Miradore

We are an equal opportunity employer and are proud of the diversity of our workforce.
Our brand-new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art
workplace design and technology, and is located in one of the greatest places in the
world to live and work – just minutes from some of Southern California’s best beach
communities and shopping and a short drive from both desert and local mountain resort
communities.

If you have the necessary qualifications, please contact Hannah Ackermann
(hackermann@rutan.com), Human Resources Supervisor.

Rutan & Tucker, LLP is an equal opportunity employer.

Assistant Closing Coordinator (Real Estate)

Rutan & Tucker’s Real Estate practice has an opening in its Irvine office for an Assistant Closing Coordinator.

Summary
Provide administrative support for the firm’s Real Estate practice group.  

Qualifications
The successful candidate will be highly-organized and detail-oriented, with an ability to effectively manage multiple projects.  A background in commercial real estate transactions would be helpful, as would being a licensed California notary. 

Job Description/Summary of Duties

  • Assemble transaction closing binders following various client protocols
  • Post-closing follow up communication with title/escrow companies, lenders and other parties to any particular transaction
  • Prepare electronic links to send closing binders and other large files to clients
  • Routine interaction with attorneys and clients to provide support during and after transactions
  • Provide support to lead Closing Coordinator as needed

Requirements
Associate’s or bachelor’s degree 
Ability to interact professionally with personnel at all levels of the organization
Prior law firm or title company experience preferred

We are an equal opportunity employer and are proud of the diversity of our workforce.

Our brand-new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

If you have the necessary qualifications, please contact Hannah Ackermann (hackermann@rutan.com), Human Resources Supervisor.

Rutan & Tucker, LLP is an equal opportunity employer.