Staff Openings

Docket Clerk

Assist one of Orange County’s premier law firms with a paper reduction initiative. This is a full time project based opportunity, ideal for a gap year student. Project completion is anticipated in spring or summer 2020.

Summary
Support attorneys and administrative staff with paper reduction initiative in Costa Mesa office. Scan, save and organize documents into the firm’s document management system accurately and with attention to detail.

Requirements 

  • Positive attitude
  • Exceptional organizational skills
  • Detail oriented
  • Ability to prioritize workload
  • Ability to work in a fast paced and challenging environment
  • Computer literacy
  • College degree preferred

Send resume to dwilliams@rutan.com

Real Estate Title Paralegal

Rutan & Tucker has an opening in its Costa Mesa office for Real Estate Paralegal with title specialty to assist the Real Estate Practice group firm wide.

Summary
Provide complex and specialized support for the firm’s Real Estate Practice group firm wide.

Qualifications 
The successful candidate will demonstrate a thorough understanding commercial real estate finance, transactions and entity formation and title with a minimum 4 years prior experience. Must be highly organized and detail-oriented with the ability to interact with personnel at all levels of the organization. The ability to manage time effectively under pressure is essential.

Job Description 
Responsibilities will include review of underlying title documents and title reports, coordination of preliminary and pro forma title policies with attorneys and title company; preparation of articles of incorporation/formation, basic operating agreements, bylaws and resolutions, drafting transactional documents; electronic processing of necessary entity documents with applicable governmental agencies, and obtaining necessary corporate and governmental agency documents and certifications.

Requirements

  • Significant commercial real estate title review and general commercial real estate and corporate transactional experience including entity formation
  • Minimum 4 years prior title review experience.
  • Ability to interact professionally with personnel at all levels of the organization.
  • Paralegal Certificate from an ABA approved paralegal program.
  • Prior law firm experience preferred.

Send resume to dwilliams@rutan.com 

Real Estate Paralegal

Rutan & Tucker has an opening in its Costa Mesa office for Real Estate Paralegal with title specialty to assist the Real Estate Practice group firm wide.

Summary
Provide complex and specialized support for the firm’s Real Estate Practice group firm wide.

Qualifications
The successful candidate will demonstrate a thorough understanding commercial real estate finance, transactions and entity formation with a minimum 4 years prior experience. Must be highly organized and detail-oriented with the ability to interact with personnel at all levels of the organization. The ability to manage time effectively under pressure is essential.

Job Description
Preparation of articles of incorporation/formation, basic operating agreements, bylaws and resolutions, drafting transactional documents; electronic processing of necessary entity documents with applicable governmental agencies, and obtaining necessary corporate and governmental agency documents and certifications.

Requirements

  • Significant commercial real estate and corporate transactional experience including entity formation. 
  • Minimum 4 years prior paralegal experience.
  • Ability to interact professionally with personnel at all levels of the organization.
  • Paralegal Certificate from an ABA approved paralegal program.
  • Prior law firm experience preferred.

Send resume to dwilliams@rutan.com 

Records Manager

Rutan & Tucker has an opening in its Costa Mesa Office for an Information Governance Manager. This position is responsible for management of the firm’s client intake and conflict analysis, file and records operations.

Duties and Responsibilities
Direct risk management analysis, organization and space planning for on and off-site records, cost containment for records storage and retrieval functions. Establish and document departmental procedures. Train, supervise and assist staff with daily tasks including processing unidentified mail, information retrieval, new client information and maintaining data base information, and on and off site inventories. The firm is currently implementing a paper reduction initiative. Provide guidance and development for paperless initiatives and governance programs, policies, audit and compliance.

Required Skills
Qualified candidates will have 10+ years increasing responsibility in risk management, working with legal records, retention, and conflict of interest analysis. Must have the ability to organize and prioritize a high volume work load and effectively communicate orally and in writing. Prior experience with an electronic records and conflict analysis software system is required. A bachelor’s degree is the minimum education requirement.

Competitive salary and benefits.

Send resume to dwilliams@rutan.com. 

Applications Support Specialist

Rutan & Tucker has an opportunity available for an experienced Software Applications Support Specialist in its Costa Mesa Office.

Job Description
Provide software applications support to all end users in the organization including troubleshooting applications and software for all internal customers as well as assist with the design, improvement and implementation of software applications courseware. Field incoming help requests via telephone and e-mail in a courteous and timely manner.

Job Requirements
Qualified applicants will be motivated and detail oriented with a strong work ethic. In addition, the position requires someone who works well in a collaborative environment. Applicants must demonstrate excellent customer service skills, initiative and ability to prioritize help desk requests. Candidates must possess the following:

  • At least five years of progressively responsible technology experience in a law firm or related setting.
  • In-depth knowledge of the following enterprise and desktop software applications:
    Microsoft Office 2013
    Adobe Acrobat DC
    Autonomy WorkSite/FileSite/IRM;
    Forms Work Flow/US Court Forms
    pdfDocs and compareDocs
    Intapp Time
    Accuroute
    Workshare Compare
  • Interpersonal skills necessary to maintain effective relationships will employees at all levels of the organization.
  • English fluency to demonstrate superior written, oral and presentation communication skills.
  • Strong analytical and problem solving skills.
  • Bachelor’s degree in computer science/information systems preferred

Microsoft Office Specialist Certification (obtain within first 12 months).

Send resume to dwilliams@rutan.com