Closing Binder Coordinator sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms. This position will be a part of the Real Estate Department of our Irvine, California Office. This is a non-exempt, full-time position, and requires in-office presence (4 days in office, subject to change).
Summary
Provide administrative support for the firm’s Real Estate practice group.
Qualifications
The successful candidate will be highly-organized and detail-oriented, with an ability to effectively manage multiple post-closing projects. A background in commercial real estate transactions would be helpful, as would being a licensed California notary. Associates or bachelors degree preferred.
Job Description/Summary of Duties
- Assemble transaction closing binders following various client protocols
- Post-closing follow up communication with title/escrow companies, lenders and other parties to any particular transaction
- Prepare electronic links to send closing binders and other large files to clients
- Routine interaction with attorneys and clients to provide support after transactions have closed
Requirements
Ability to interact professionally with personnel at all levels of the organization
Prior law firm, title company or escrow company experience preferred
Excellent phone and client service skills required
Work Environment:
This is primarily an office-based position.
Our brand new headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.
We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.
Closing Binder Coordinator Salary Range:
Annual Salary Range: $45,000 – $65,000 depending on experience
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.
Subject line for submission should read: Rutan & Tucker, Closing Binder Coordinator
Rutan & Tucker, LLP is an equal opportunity employer.
Application Support Specialist sought by Rutan & Tucker, LLP, one of California’s largest full-service law firms.
This role will provide remote technical assistance to end users regarding various software applications.
This position is 100% remote.
Responsibilities
- Courteously and professionally respond to help requests received via telephone and e-mail
- Provide software support and troubleshoot application issues
- Assess and understand user needs to provide resolutions in a timely manner
- Participate in design, improvement, and implementation of software applications
Qualifications
- Minimum of five years of technology experience in a law firm or related setting
- In-depth knowledge of the following applications:
- Microsoft Office 365 Suite
- Adobe Acrobat DC
- iManage Work
- ALN Forms Workflow
- pdfDocs
- Document comparison applications
- Zoom & Microsoft Teams
- Extensive knowledge and support of macro packages
- Excellent verbal and written communication skills
- Strong analytical and problem-solving skills
- Experience providing professional and courteous customer service
- Work well in a collaborative environment
- Bachelor’s degree in Computer Science/Information Systems preferred
- Microsoft Office Specialist Certification (obtain within first 12 months)
We are an equal opportunity employer and are proud of the diversity of our workforce.
Work Environment:
This is remote position that may at times require visits to the Irvine, California office.
Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art
workplace design and technology, and is located in one of the greatest places in the
world to live and work – just minutes from some of Southern California’s best beach
communities and shopping and a short drive from both desert and local mountain resort
communities.
We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.
Application Support Specialist Salary Range:
Annual Salary Range: $105,000 – $112,000 depending on experience
Application Process:
Interested candidates with the necessary qualifications should submit a one page resume and cover letter outlining their qualifications and relevant experience to Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.
- Subject line for submission should read: Rutan & Tucker, Application Support Specialist Applicant
Rutan & Tucker, LLP is an equal opportunity employer.
