Rutan & Tucker LLP is looking for an experienced Litigation Secretary for our Palo Alto office. For more information about the firm, please visit us at our website at www.rutan.com.
Position Summary
This position will provide secretarial and administrative assistance to attorneys working in a highly collaborative team environment.
Primary Job Duties and Skills Required:
- Excellent secretarial/administrative skills.
- Ability to competently draft pleadings, motions, discovery, memoranda, correspondence, and other documents.
- Ability to accurately file court documents both electronically and in document form in compliance with all local rules or judge specific requirements.
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), e-Filing, and database software.
- Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
- Attention to detail.
- Attention to and follow up on client deadlines and calendar schedule.
- Ability to coordinate and schedule meetings and depositions, etc.
- Understand and accurately manage audit requests.
- Anticipate needs of attorneys in order to promote efficiencies (i.e., draft correspondence and prepare shell pleadings and discovery documents in advance).
- Demonstrate good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys.
- Ability to handle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed.
- Prepare expense reports.
- Edit and finalize client bills while demonstrating attention to detail and adhering to specific clients’ billing procedures.
- Run conflict checks and open new matters
- Exhibit knowledge of litigation process.
- Be flexible and offer assistance to other colleagues when needed.
- Demonstrate dependability by following instructions, completing tasks on time, and working independently.
- Demonstrate professionalism through approaching others in a tactful manner, treating others with respect, and reacting well under pressure.
- Demonstrate a positive attitude and be approachable.
- Effectively communicate with clients and vendors.
- Demonstrate a high level of awareness of confidential information.
Other Duties
Please note this description is not designed to cover or contain a comprehensive listing of duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and assignments may change at any time with or without notice at the discretion of the firm.
Education and Experience
- Bachelor’s Degree preferred
- 3 plus years of law firm experience as a litigation secretary.
Equal Employment Opportunity
Rutan & Tucker LLP is an equal opportunity employer and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, mental or physical disability, veteran status, gender identity and/or expression, or any other characteristic prohibited by law.
