Staff Openings

IP Docket Clerk

Rutan & Tucker has an opening in its Costa Mesa office for an Intellectual Property Docketing Specialist to assist the practice firm wide.

Summary
Provide complex and specialized docket support, including data entry, for domestic and foreign patent, trademark and copyright matters for the Intellectual Property Practice group firm wide.

Qualifications
The successful candidate will demonstrate a thorough understanding of U.S. and foreign patent, trademark and copyright prosecution. Minimum 2 years prior experience with all aspects of patent and trademark prosecution docket, familiarity with USPTO required. Familiarity with eTEAS, TARR and SAEGIS, PAIR, TESS, TSDR and TTAB systems highly desired. Must be highly organized and detail-oriented with the ability to interact with personnel at all levels of the organization. The ability to manage time effectively under pressure is essential.

Job Description
Receive docket communication from a variety of sources. Review and identify data to be entered using firm’s docket software application. Maintain quality control of data. Prepare routine and special request reports. Interact professionally with personnel at all levels of the organization.

Requirements
– Minimum 2 years prior intellectual property docket experience.
– Experience with CPI docket software application
– Prior experience using i-Manage FileSite and MS Excel preferred.

Send resume to dwilliams@rutan.com

 

Applications Support Specialist

Rutan & Tucker has an opportunity available for an experienced Software Applications Support Specialist in its Costa Mesa Office.

Job Description
Provide software applications support to all end users in the organization including troubleshooting applications and software for all internal customers as well as assist with the design, improvement and implementation of software applications courseware. Field incoming help requests via telephone and e-mail in a courteous and timely manner.

Requirements 
Qualified applicants will be motivated and detail oriented with a strong work ethic. In addition, the position requires someone who works well in a collaborative environment. Applicants must demonstrate excellent customer service skills, initiative and ability to prioritize help desk requests. Candidates must possess the following:

– At least five years of progressively responsible technology experience in a law firm or related setting. 
– In-depth knowledge of the following enterprise and desktop software applications:
Microsoft Office 2013: Adobe Acrobat DC, Autonomy WorkSite/FileSite/IRM; Forms Work Flow/US Court Forms, pdfDocs and compareDocs, Intapp Time, Accuroute, Workshare Compare
– Interpersonal skills necessary to maintain effective relationships will employees at all levels of the organization. 
– English fluency to demonstrate superior written, oral and presentation communication skills. 
– Strong analytical and problem solving skills. 
– Bachelor’s degree in computer science/information systems preferred. 
– Microsoft Office Specialist Certification (obtain within first 12 months).

Job Description 
Provide software applications support to all end users in the organization including troubleshooting applications and software for all internal customers as well as assist with the design, improvement and implementation of software applications courseware. Field incoming help requests via telephone and e-mail in a courteous and timely manner. 

Submit resume to dwilliams@rutan.com

Conflicts Specialist

Rutan & Tucker has an opening in their Costa Mesa office for a Conflicts Specialist. This position will be responsible for analyzing business information in an effort to identify conflicts of interest on behalf of the firm, conducting information searches, collecting and verifying data, and producing information reports for analysis and evaluation.

Job Description
Provides administrative and customer service support to firm attorneys. Demonstrates ability to independently manage requests and daily workflow in a fast paced environment. Exercises excellent judgment and decision making skills.

Responsibilities
Database search for potential conflicts of interest between existing and potential new clients and associated parties and subsidiaries.
∙ Coordinate approvals and/or waivers as necessary.
∙ Process new client matter intake information used for file opening, billing and origination credits.
∙ General administrative duties within department such as answering phones, photocopying, scanning, preparing reports.

Qualifications
We are seeking candidates who have advanced:
∙ Knowledge of ABA Conflict Rules.
∙ Proficiency in rules of English grammar, spelling and punctuation.
∙ Knowledge of law office processes and procedures.
. Effective time management and judgment
. Strong attention to detail,
∙ Prior experience with Aderant or similar legal specific conflicts software and iManage Filesite or similar document management software.
.Must have at least one year prior experience working a law firm accounting, conflicts or records department or in a paralegal position in a law firm.

Competitive salary and benefits

Submit resume to dwilliams@rutan.com